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Welcome to the
CHARLESTOWN CLERK-TREASURER'S OFFICE |
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 The
Charlestown Clerk-Treasurer is elected every four years at the same time as the
City Mayor and Common Council. The Clerk-Treasurer has more duties
specifically outlined by Indiana law that any other elected official. The
Clerk-Treasurer is responsible for the overall collection and disbursement of
funds, the administration of the accounting system, the signing of checks, the
city seal, and serves as the investment coordinator for the municipal treasury.
The Clerk-Treasurer also oversees payroll and accounts payable and serves as
clerk of the Common Council and Board of Public Works and Safety by attending
meetings, preparing agendas, and recording proceedings.
Ms.
Donna Coomer
currently serves in
her third term as the
Charlestown
Clerk-Treasurer.
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FUNCTIONS AND SERVICES
OF THE CLERK-TREASURER'S OFFICE |
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- Responsible
for maintaining all City records - |
- Responsible for all City
funds -
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- Maintains Fixed Asset
records for the City -
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Attends & records minutes of the Common Council & Board of
Public Works meetings -
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- Prepares / files legal
notices, budgets, ordinances & resolutions -
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- Responsible for annual
audits by the State Board of Accounts -
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- Prepares City and utility
financial statements -
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Pays all City taxes (i.e. payroll, gross income, and sales taxes) -
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- Responsible for all revenues
collected by the City and the utilities -
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- Responsible for all
expenditures for the City and the utilities -
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- Maintains / coordinates all
computer technology needs to perform duties -
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Responsible for utility billing, city invoicing, processing &
verifying purchase orders -
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CLERK-TREASURER'S STAFF CONTACT DIRECTORY - How can we help you? : |
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Accounts
Payable/Receivable - Ms. Deborah Miles (812) 256-7126 or
click
here to email |
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Meeting Minutes & Agendas - Ms. Nancy Rogers (812) 256-7126
or
click here to email |
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Payroll
/ Human Resources - Ms. Heather Mick (812) 256-7126 or
click
here to email |
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INTERNET
QUICK LINKS: |
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Indiana
Department of Local Government Finance |
Humana,
Inc. |
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Indiana
Association of Cities and Towns |
Companion
Life Insurance |
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Indiana
Public Employees Retirement Fund |
Avesis
Insurance |
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Charlestown
Beautification Committee |
Aflac
Insurance |
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